PRIVACY STATEMENT NEWPORT INVEST BVBA

with regard to rentals

Privacy statement prepared by:

  • NEWPORT INVEST BV
  • Date of adoption: 01.03.2024
  • Date of entry into force: 01.03.2024

1. INTRODUCTION

NEWPORT INVEST BVBA is committed to your privacy and the secure processing of your personal data. By means of this privacy statement, NEWPORT INVEST BV aims to provide insight into the way in which your personal data are processed.

This privacy statement has been drawn up in accordance with the General Data Protection Regulation (GDPR) of 27 April 2016.

If certain changes would be made to the applicable privacy legislation, NEWPORT INVEST BV will amend this privacy statement if necessary.In the event of essential changes to this privacy statement, the persons whose personal data are processed will be notified.

Additional changes will not be notified to the person whose personal data are processed. In any event, this privacy statement can always be consulted on our website https://www.casahenri.be.

2. CONTACT INFO

As NEWPORT INVEST BV, we are responsible for processing your personal data. If, after reading our privacy statement, you have any questions or wish to contact us, please use the contact details below:

  • By e-mail: rudi.moureau@telenet.be
  • By phone: +32 475 77 68 68
  • By post: 8620 NIEUWPOORT, Albert I laan 230

3. SCOPE OF THE PRIVACY DECLARATION

This privacy declaration applies as an annex to the (rental) agreements between NEWPORT INVEST BV and its customers and suppliers.

The privacy statement is applicable during the entire term of the agreement and can be consulted on our website at all times.

The provisions of this privacy statement shall always take precedence in the event of conflicting provisions in the agreements entered into by NEWPORT INVEST BV.

Occasional deviations from this privacy statement may only take place with the written agreement of both parties.

4. POLICY RELATING TO PERSONAL DATA

4.1 Guarantees

NEWPORT INVEST BV guarantees that your personal data will be processed lawfully, properly and transparently for specified, explicitly defined and legitimate purposes. Furthermore, the processing will be limited to what is necessary for the purposes for which the personal data are processed.NEWPORT INVEST BV ensures that the personal data are accurate and, if necessary, updated.

4.2 Register of processing activities

As a controller and, where appropriate, as a processor, NEWPORT INVEST BV shall draw up an internal register of processing activities. This register contains all mandatory information as provided for in the GDPR.

4.3 Technical and organisational measures

In the context of secure processing of personal data, NEWPORT INVEST BV takes all appropriate technical and organisational measures that result in secure processing of your personal data.

4.4 Access to personal data

In our company, the personal data are only accessible by the responsible employees who must have access to them in function of their duties and in view of the purpose of the processing.

4.5 External processors or recipients

The external processors or recipients of personal data are limited to those who are able to process the personal data in view of the purpose of the processing. The same safeguards are imposed on these external processors or recipients as those arising from this privacy statement.

NEWPORT INVEST BV contractually commits the external processors and recipients to this.

Moreover, your personal data will not be processed outside a member state of the European Union.

5. RIGHTS OF THE INTERSTED PARTIES

The applicable privacy legislation provides for a number of rights for the persons whose personal data are processed:

  • Right to access the personal data processed
  • Right to rectification of inaccurate personal data 1. Right to oblivion/data erasure
  • Right to object to the processing of personal data
  • Right to object to profiling and automatic processing

If you wish to make use of the aforementioned rights, you may contact NEWPORT INVEST BV for this purpose (see details under "Contact info").

The person concerned shall always present valid proof of identity with his/her request. NEWPORT INVEST BV may request additional information to verify the identity of the requester.

NEWPORT INVEST BV will inform the person concerned of the action taken on the request within one month of receiving the request. This period may be extended by a further two months depending on the complexity and number of requests. NEWPORT INVEST BV shall notify the person concerned of this extension within one month of receipt of the request.

If the person concerned submits his/her request electronically, the information shall be provided electronically whenever possible, unless the person concerned requests otherwise.

The provision of the information shall be free of charge and may not be refused by NEWPORT INVEST BV, unless the requests made by the person concerned are manifestly unfounded or excessive.

6. PROCESSING OF PERSONAL DATA

6.1 Modes of collectionNEWPORT INVEST BV collects personal data in the following ways:

  • Through contact by e-mail, by telephone, by fax, by post and orally;
  • Through (online) contact and registration forms;
  • Through information coming from concluded contracts with clients, employees and suppliers;

6.2 Purposes and legal grounds

NEWPORT INVEST BV processes your personal data for the following purposes and legal grounds:

  • Customer management (necessary for performance of agreement);
  • Settlement of payments (necessary for performance of agreement);
  • Preparation of contracts (necessary for performance of agreement);
  • Preparation of quotations (legitimate interest);
  • Supplier management (necessary for performance of agreement);
  • Management of disputes and disagreements (legitimate interest);
  • Direct marketing (legitimate interest with regard to customers)
  • Collection of technical-commercial information (legitimate interest);
  • Networking (legitimate interest);

We only process the personal data provided for the purposes for which we obtained the personal data. NEWPORT INVEST BV may process provided personal data for new purposes not yet provided for in our current privacy policy. If this is the case, we will contact you before using the data for these new purposes. We will inform you of the changes and, if applicable, we will offer you the opportunity to give your consent.

If you consent to the processing of certain personal data, such consent is freely given and may be withdrawn at any time.

6.3 Categories of personal data

For the purposes set out above (see 6.2), we process the following personal data:

  • personal identification data (name, address, telephone number, fax number and e-mail address);
  • professional identification data (VAT number and company number);
  • financial identification data (bank account number);

6.4 Retention period

Depending on the nature of the processing, the following retention periods apply:

  • The statutory retention period pursuant to accounting legislation;
  • During the term of the agreement and up to a maximum of five years after the end of the agreement;
  • During the term of the agreement and thereafter the period relevant to any legal claims;

A maximum of five years after the controller becomes aware of the personal data.

7. COOKIES

Our website uses cookies to improve the user experience. By using our website, you consent to the use of cookies in accordance with our cookie policy.

8. DATA PROTECTION

If NEWPORT INVEST BV becomes aware of a personal data breach and that this breach poses a risk to the rights and freedoms of natural persons, the edata protection authority shall be notified without unreasonable delay and at the latest within 72 hours.

If the breach is likely to pose a high risk to the rights and freedoms of natural persons, NEWPORT INVEST BV shall notify the data subject(s) without delay, subject to the exceptions provided for by law.

9. COMPLAINTS

If you believe that the processing and/or security of personal data by NEWPORT INVEST B is not in accordance with this privacy statement or applicable legislation, you may contact NEWPORT INVEST BV at any time.

You may also contact the Data Protection Authority directly at any time if you have any complaints regarding the processing of your personal data within our company:

Data Protection Authority

Drukpersstraat 35

1000 BRUSSELS

Telephone: +32 22 74 48 00

Fax: +32 22 74 48 35

E-mail: contact@apd-gba.be

www.gegevensbeschermingsautoriteit.be

10. OTHER

In case of nullity of any of the provisions of this privacy notice, the remaining provisions will remain in full force and effect.

This privacy notice is governed by Belgian law. Disputes relating to this privacy declaration shall be submitted exclusively to the courts of the judicial district of West Flanders, Bruges division.